FALL 2020 RESOURCES

Resources for students, faculty, and staff in the College of Liberal Arts

On our road to recovery during these unprecedented times, Colorado State University is committed to the health of our students, faculty and staff, as well as to the health of our university and our ability to continue to empower our community through our land-grant mission of academics, research and outreach.

The College of Liberal Arts has collected a list of resources from around campus to help students, faculty, and staff continue their studies, research, and work.

For the latest information from CSU, visit covidrecovery.colostate.edu.

Last updated: August 21, 2020

Student Resources

Support for Learning & Working Remotely 

 

Physical Access to Campus

 

Advising Appointments 

  • Please call (970) 491-3117 to schedule your advising appointment. All appointments will be held virtually.

 

Career Center 

For additional student specific resources and services, visit keepengaging.colostate.edu.

Questions?

The Dean's Office will be open in-person
M and T, 9 a.m. - Noon
W and TH, Noon - 2 p.m.

For all other hours, we are working remotely. To contact us, please call (970) 491-5421 or email cladean@colostate.edu
between 8 a.m. and 4:45 p.m.
 

 

For the latest information about CSU’s response to COVID19, visit the COVID-19 recovery website.

Faculty & Staff Resources

Support for Teaching & Working Remotely 

 

Physical Access 

  • Morgan Library has reopened. 
  • Anyone who needs access to a building on campus will need a key or keycard to do so.   
  • Labs run by the College of Liberal Arts (including C141) will open on Aug. 24. Other lab openings will vary by department.  

 

For Technical Assistance

Trouble with your computer? Submit a help ticket to HelpLibArts@colostate.edu 

Trouble with Canvas? Contact our college Canvas coordinator, Hannah. Cla_canvashelp@colostate.edu  

For additional faculty/staff resources and services, visit keepengaging.colostate.edu.

Questions?

The Dean's Office will be open in-person
M and T, 9 a.m. - Noon
W and TH, Noon - 2 p.m.

For all other hours, we are working remotely. To contact us, please call (970) 491-5421 or email cladean@colostate.edu
between 8 am and 4:45 pm.
 

For the latest information about CSU’s response to COVID-19, visit the recovery website.  

Campus Communications: Administration, Canvas, CSU units

All university communications are being published at the covidrecovery.colostate.edu site. Please refer to that page for the latest from President McConnell, Provost Miranda, and others across the University.

Emails from College of Liberal Arts Canvas Coordinator

APRIL 15 - Re: CLA Canvas Tip: April

Hi all,

I hope that you’re settling in to teaching online and that your biggest hurdles are behind you. I wanted to pass along a couple of brief resources/notes that may be helpful.

  • I recently learned of the CLA’s “Getting Started With Canvas Page” – it has some fantastic videos to walk you through using most of Canvas’s main tools. Shout out to Kathy Zeller for putting this together! I wish I’d stumbled upon it sooner. 😊
  • Some of you have expressed concern about your MS Stream videos being available to anyone with a CSU email address and the link. ACNS has now made it so that you can make it available to your specific course only. The updated instructions are on the ACNS website. (Remember that if you grant access to a specific course, and import this course to the next term, you’ll need to update Stream permissions each term to give access to those specific future courses)

Only 4 ½ weeks left of the semester! This is my happy thought right now.

Take care,

Hannah Caballero Bonilla

MARCH 30 - Re: Virtual Canvas Support This Week

Hi all,

If you’re looking for more Canvas support in a synchronous setting, there are several virtual sessions happening this week and next. I hope they’re of use!

Additional open Q&A sessions hosted by Instructional Designers (ID) are scheduled for faculty for the coming 2 weeks!

Faculty can drop-in/join a virtual session to ask questions and connect with an ID for assistance with their courses.

 

With the additional Canvas support hours, specific ones on assessment were requested. Please see the information below for the dates, times and links for the Assessment Support Hours this week:  

Have a great week,

Hannah Caballero Bonilla

MARCH 27 - Re: CLA Canvas Tips - Greatest Hits

Hello, socially-distanced colleagues,

We’re nearing the end of the first week fully online, and I hope that you have been able to transition online with a minimum of frustration and obstacles. I’ve heard from many of you this week, and so these tips are a “Greatest Hits” of responses to common questions. Please keep reaching out to your Department Experts and me as you have questions.

 

CLA Canvas Tips

Tip #1: Use Microsoft Stream (part of Office 365) to auto-caption and transcribe videos recorded in Teams (these are automatically uploaded to Stream) or videos recorded in other platforms that don’t auto-transcribe (e.g. recording over a PowerPoint). Some students need a searchable transcript in addition to captions – auto-captions from YouTube, etc. aren’t searchable. Here is the ACNS Guide for Managing Videos in Stream. Note that students need to be logged in with their Office 365 account to view Stream videos.
FYI: Stream videos can only be viewed by people with a colostate.edu email, and they can’t be downloaded.

Below are steps to make sure that you set Permissions for students to view the video and the Language so that the video will auto-caption and transcribe once it’s uploaded.

  1. Log in to portal.office.com with your eID@colostate.edu and eID password. Click on the Stream app (it may be hidden and you’ll need to click on More Apps).
  2. Click on “My Content” à “Videos” from the top menu.
  3. Click on the pencil icon to the right of the video to “Update video details.”
  4. In the middle “Permissions” section, click “Allow everyone in your company to view this video.” (If you skip this step, students won’t have permission to view the video)
  5. Select “English” from the languages drop down so that your video will auto-caption and transcribe.
  6. Click “Apply” at the top of the screen.
  7. Now, you can click on “Share” to get a link to post for students to Canvas.

Tip #2: To use Microsoft Teams with your class, you don’t need an admin to make you a team (the terms are so confusing!). If you want to have a class chat, you can add student emails to a group in the Chat feature. If you want to meet with groups of students for something like office hours or do a live lecture and record it (we strongly recommend you record any live lecture and post it for students to view later for accommodation and flexibility purposes), you can create a meeting and post a link to Canvas so students can join the meeting. (If you’re using Teams for office hours at the same time, you can set up a recurring meeting and students will be able to use the same link each week).

To send a link to a Teams meeting, you can use the part of the guide on the ACNS Teams webpage with instructions for holding office hours. It includes video instructions as well. You’ll choose the option where you want open office hours (or a lecture) instead of inviting individual students in order to see how to get a link to the meeting. To record the lecture, follow the directions above to set up the meeting and get a link to post to Canvas. Then, use the part of the guide to Start & Record a Meeting.

Tip #3: If you’re using Zoom, check that your Zoom settings don’t allow random people to join your meeting – some instructors across the country have been having issues with “Zoombombers” crashing meetings.

FYI: You may have seen the announcement posted to Conferences in Canvas. Only 10 concurrent sessions are allowed as an INSTITUTION – we haven’t heard yet if people have been denied access because 10 sessions are already happening across CSU faculty, but I wouldn’t be surprised if it does happen. We aren’t recommending BigBlueButton for this reason, but also because your recording is only stored for 14 days. As we expect students will start to become ill and face various challenges related to COVID-19, we want recordings to be available through the end of the term. Zoom can be a good option, but you do need a paid subscription to record. I’m also not sure that you can record auto-generated captions, and this should be included for accessibility purposes. Therefore, as a university, we’re recommending MS Teams to record lectures, whether they’re synchronous or asynchronous.

Take care, and I hope you have a well-deserved relaxing weekend.

 

Hannah Caballero Bonilla

MARCH 21 - Re: CLA Canvas Tip: Notes for moving online

Hi all,

I’m sorry to disturb your weekend, but in case you’re working on your courses this weekend, I have four important notes make your transition smoother (if you’re not working, put this email on hold until Monday!). I hope you took some time to relax and recharge over break, despite the large workload coming up to move your courses online.  I’ll re-emphasize the message you’ve seen in emails the last couple of weeks – Keep It Simple. You don’t have to have 8 weeks posted right away. If you can have two weeks of Modules posted ahead at a time, you’re in great shape.

There have been emails coming out from various university offices, and I hope these have been helpful more than overwhelming. I wanted to send out an email, too, as we go into the first week online to bring your attention to a few things that may have gotten lost in the shuffle.

  1. Help available to you
    1. Department experts (find yours in this List of Experts) have volunteered to help you with your course questions – they’re going to focus especially on discipline specific questions, e.g. tips for moving  courses online in your discipline.
    2. Me! I’m here to help with questions that require someone taking a look at your course (e.g. something isn’t working), technical issues, and other Canvas-specific questions.
    3. CSU Online has phone support from 7 AM-8PM MST. You can also connect with an instructional designer on their website if you’re really struggling with the Do-It-Yourself guides (please do try these guides first, though).
  2. Cross-listing your courses – DON’T DO IT
    1. Some of you may be wanting to combine your courses for the rest of the semester. PLEASE DON’T. When you merge courses, you lose ALL CONTENT AND GRADES in the “child” section. If you have questions about this, please email me.
  3. Delivering your Lectures
    1. The Keep Teaching page recommends recording audio over your existing PowerPoints or recording a lecture in MS Teams. There are great guides available now for doing both on the Do-It-Yourself page.
    2. Once you record a video in MS Teams, it will be automatically uploaded to MS Stream (a cloud-based video storage space) where you can auto-caption and get a sharable link to post to Canvas (directions on Microsoft Teams guide). If you record videos in PowerPoint or another program, they also need to be captioned so they’re accessible for students. I STRONGLY recommend uploading your other videos that aren’t already captioned to Microsoft Stream (part of Office 365). Two benefits – Stream will auto-caption your videos AND allow you to post a link to Canvas for students to view the video. Using a link in Canvas instead of uploading a video files means you aren’t using up your Canvas storage space. To see how to upload a video to Stream (including PDF guide & video of how to do so), please scroll down on this Microsoft Teams guide to “Upload other video types to Microsoft Stream.”
  4. Evaluating tools to use in your course
    1. I sent out a document before break to help you assess various tools for migrating your course online. I turned it into a Tools and Best Practices Google Doc because I’m finding already that information and recommendations can shift as we all learn more about what’s working well across campus. So, I’ll be updating it as we learn more. I hope it’s a good resource to refer back to.

 

Take care, keep some physical distance but find ways to connect virtually, and reach out as you need help.

Hannah Caballero Bonilla

MARCH 12 - Re: CLA Canvas Tip of the Month: March

Hi all,

As we prepare to move classes online, I’ve been thinking of how to provide helpful materials without adding to the noise. I came up with the document linked below to try and help you quickly decide which tools you want and need for an online course. It also includes quick tips and a resource for keeping your content ADA compliant. As the document states at the beginning, I’d suggest starting with the Keep Teaching website and then looking over this material. Keep Teaching has some fantastic resources, and the workshops today and tomorrow should give you a great start on your course migration. As you have questions that aren’t being answered there, though, please feel free to reach out to me. I’ll be doing my best to stay on top of my email over the next few weeks.

CLA Canvas Tip of the Month: March

Tip #1:

Decide which tools you really need – if you’re less familiar with Canvas, you don’t need to overdo it.

Scenario:

We’re moving courses online with a short turnaround.

Solution:

Use this Tools and Best Practices for Moving Your Course Online document to quickly evaluate your options. Use the guides linked to learn more about each tool.

If you have any questions, please feel free to contact me at cla_canvashelp@colostate.edu.

Hannah Caballero Bonilla